How to View an Individual Employee’s TDS Report

Overview
Use the Employee TDS Report to drill down into each employee’s monthly tax deductions—ideal for answering payroll queries or preparing individual Form 16.

Step-by-Step

1. Go to Payroll → Reports

2. Switch to the “Employee Tds Report” tab

3. Filter by Employee

   • Start typing the employee’s name in the search box

4. Review Monthly Deduction

   • The table shows each month’s TDS amount for the selected employee

5. Download

   • Click the download icon in the table header to export

Tips

• Use this when employees request year-to-date tax certificates.

• Cross-verify with payroll export to ensure consistency.

Troubleshooting / FAQs

1. Employee not listed.

   • Make sure the employee has at least one payroll run with TDS applied.

2. TDS column shows “-”.

   • Indicates no TDS was deducted that month; verify tax settings.

3. Download icon missing.

   • Check that you have “Export Payroll Reports” permission under your role.