How to Create a Recurring Expense

Overview
Automate repeated costs—rent, subscriptions, or utility bills—so Laywork generates them on schedule without manual entry.

Steps

1. Go to Finance → Expenses and click Recurring Expenses.

2. Select the Recurring Expenses tab, then click + Add Recurring Expense.

3. Complete the form:

   • Item Name, Currency, Price, Employee/Project, Category, Purchased From

   • Upload a sample Bill if desired.

4. Under Billing Frequency, choose Daily/Weekly/Monthly/etc.

5. Set Start Date (or check Immediate start).

6. Enter Total Count (number of cycles; –1 for infinite).

7. Click Save.

Tips

• Use Immediate start to generate the first expense right away.

• Set Total Count to –1 for ongoing subscriptions.

Troubleshooting / FAQs

• Q: Recurring expense didn’t generate today.

  • A: Check that the status is Approved and the start date matches.

• Q: How do I stop future cycles?

  • A: Edit the recurring expense and set Total Count to the number already generated.