Recording a New Vendor Payment

Overview
Capture payments made to your suppliers against bills or purchase orders to keep your payables and cash‑book accurate.

Steps

1. Navigate to Purchase → Vendor Payments.

2. Click Add Vendor Payment.

3. In Vendor Payment Details:

   • Select Vendor from the dropdown.

   • Enter Payment Made amount and Payment Date.

   • (Optional) choose a Bank Account.

4. Under Bill Details, allocate the payment to one or more open bills or POs by entering amounts or clicking Pay in Full.

5. (Optional) add an Internal Note and tick Send Email Notification to Vendor.

6. Click Save.

Tips

• To avoid over‑payment, use the Amount Due and Pay in Full button.

• Issue vendor notifications only when you want automated email receipts.

Troubleshooting

• Payment not applied? Ensure the bill’s Amount Due is > 0 and that you entered a matching payment amount.

• Negative “Amount in Excess”? Check you didn’t allocate more than the bill’s due. Click Clear Applied Amount to reset.