What Is a Vendor Credit?

Overview
A Vendor Credit (VC) is a document issued by a vendor to record an amount they owe you—typically arising from returns, allowances, or over‑payments. In our system, Vendor Credits can be created, tracked, and applied against outstanding bills.

Steps

1. Navigate to Purchase → Vendor Credits.

2. Click + Add Vendor Credit.

3. Select the Vendor, set the Vendor Credit Number and Date.

4. Choose the related Bill (PO) if applicable.

5. Enter line‑item Description, Quantity, Unit Price, and Tax.

6. (Optional) Upload supporting receipt or document.

7. Click Save.

Tips

• Use the Bill dropdown to automatically offset specific unpaid bills.

• Upload a PDF receipt to maintain audit trail.

• If you need to issue multiple credits, adjust the Vendor Credit Prefix under Settings → Purchase Settings.

Troubleshooting / FAQs

• Q: I don’t see my vendor in the dropdown.
  A: Ensure the vendor exists under Purchase → Vendors and is active.

• Q: Why is the “Apply” button disabled?
  A: Check that at least one line‑item amount is > 0 and a Bill is selected (if required).